Term No. 1: “archive” is really “business records”Makes sense, right?
Paper-based definition: “To archive” information is to sequester it, out of the way, in storage. Paper files were typically shipped in boxes to an off-site location. Retrieval was manual and very time-consuming, hence seldom done.
Digital 1.0 definition: Stored files are recorded on back-up tapes or burned onto digital media, and filed in a cabinet or off-site location. Same process as before, but different (magnetic) media.
Digital 2.0 definition: Business records are kept spinning on storage disks, indexed, searchable and instantly accessible.
Visit the American Institute of Architects website to read all of “Watch Your Language: Five Information Management Terms I’d Like to Replace.”
If you prefer to digest these ideas in a series of bites, we’ll post the other four terms ripe for redefining over the coming days.